BExA Member Helpline for International Trade

BExA offers a dedicated helpline for members that are seeking specialist advice on international trade matters.  The support service, which is free of charge to BExA members, can be accessed via email with queries being acknowledged and responded to within 48 hours.

The advice available through the helpline will meet the requirements of SME and large organisations and covers a wide range of topics as detailed below. 

Members can CLICK HERE to access the helpline details.

Export Documentation 

 Questions on export documents including:

  • Certificate of Origin – all types
  • EUR1 Forms and invoice declarations
  • ATR Forms (including pre-authenticated forms)
  • Invoices (proforma / commercial / legalised / shipping)
  • Packing list
  • Transport documents, including bills of lading
  • Customs export declarations (NES/C88/EAD)
  • Evidence of export and the new Export Control System (ECS) with the new document EAD requirements
  • ATA Carnets – issuing, using and alternative procedures (including overseas temporary import procedures and bonds, eg USA TIBs)
  • Supply chain security

Export Control Regulations

 Advice can be provided on:

  • Is an export licence required?
  • Military and dual-use list goods
  • End-user undertakings and International Import Certificates
  • How to use the SPIRE system
  • Using UK Open General Export Licences
  • Applying for Standard Individual Export Licences (SIELs)
  • Paperwork required for Export Control Joint Unit (ECJU) audits

Questions can also be fielded on the USA Export and Re-export regulations (the Export Administration Regulations [EAR] and the International Traffic in Arms Regulations [ITAR]). 


Contractual issues – buying and selling

  • International Commercial Terms - Incoterms ® 2010 and Incoterms ® 2020 (with effect from 1st Jan 2020) Rules
  • Retention of title
  • Valuation issues and insurances
  • Setting a selling price
  • Intellectual property issues
  • Liability issues and legal protection (associates)
  • Distribution channels – eg managing agents and distributors
  • Non-disclosure agreements and confidentiality contracts
  • Quality control issues

Transportation & Logistics

International aspects of transport including:

  • Transport documents and the relevant conventions, including new initiatives such as the Rotterdam Rules
  • Special issues relating to bills of lading
  • Contracts of carriage and insurance
  • Employing freight forwarders, tendering for logistical services
  • Using 3PL or 4PL logistical service providers
  • Issuing standard operating procedures
  • Hazardous goods procedures – packing, marking and documentation
  • Institute Cargo Clauses and making insurance claims
  • Reviewing the Brexit impact on trade and logistics

Import Documentation

Specialist areas include:

  • Supplier invoices and information required for UK/EU customs
  • Claiming preference at import, EUR1, GSP, ATR
  • Paying import duties and taxes – both how much and the method of payment
  • VAT issues, C79, deferment statements
  • Customs import declarations (C88/E2/SAD) – information required and checking they are compliant
  • Getting goods through customs 
  • Transport documents, including bills of lading
  • The Import Control System (ICS) and other security issues
  • Import licensing, tariff quotas and tariff suspensions
  • Transitional information on migration from CHIEF to the new HMRC Customs Declaration Service (CDS)

Customs Regulations

Customs issues with UK/ EU and Worldwide impact:

  • Tariff Classification
  • Valuation Rules
  • Rules of Origin
  • Rules of Preference Origin (international trade agreements)
  • Safety and Security Procedures (AEO/ CT-PAT/ACP etc)
  • Customs Regimes, eg IPR, Warehousing, etc – what they are, how to use them, procedures, application processes, reporting requirements, audit requirements and controls
  • EU Customs Procedure Codes (CPCs) = coverage, impact and use
  • Economic Operator Registration Identification (EORI) scheme
  • Anti-dumping regulations particularly EU, USA and Canada
  • EU Regulation Changes – the Union Customs Code (UCC)
  • Requirement for Customs guarantees and deferments
  • Customs compliance procedures and controls

Methods of Payment

All aspects of payment issues on a basic level including:

  • Transfer of funds
  • Documentary collections
  • Bills of exchange
  • Letters of credit – both at import and export
  • Barter & off-set trading
  • Performance / contract bonds and guarantees
  • Obtaining finance and funding (export or import)
  • Financial risk management

Intra-EU Trade

Specialist areas include:

  • Intrastat reporting – what should and what shouldn’t be reported
  • EC Sales Lists and VAT reports
  • Acquisition VAT rules
  • Evidence of export
  • Special movements, eg goods not in free circulation, excise control system, CAP rebates
  • Setting up customs facilities and fiscal representatives in other Member States


BExA Guides

BExA has published seven guides 'by exporters for exporters' on key trade issues.    These include guides to: Successful Exporting, Export Credit Insurance, On-Demand Contract Bonds, Financing Exports, Export Compliance, Letters of Credit after UCP600, and Retention of Title Clauses in Export Contracts. 



Join BExA

Our members include the best of British exporters, with a wide range of experience across all international markets.  Membership is corporate so every employee can access our services ranging from networking, legal advice,  best practice, and bespoke export guidance.